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Hotel Software Documentation

Folder Properties

To open the Properties window select the Folder Properties item in the Folder menu. The menu can be called either from the main menu, or by right-clicking the folder icon. 

The Properties window contains 3 tabs:

• General - allows changing the main folder attributes (such as name, icon, color, toolbar). These attributes can also be changed without opening the Folder Properties menu (see the working with folders section).
• Access Levels - in this tab you can specify the levels of access to different folder operations for different users (see the illustration below).
• HTML Content - in this tab, you can define html content that will appear when selecting a folder instead of a recordset. More...

General Tab

Besides name and folder color\icon, it is possible to enter folder comments here and create an instrument panel for it. The instrument panel will be shown under the folder title, when this folder is selected. This gives an opportunity to perform actions directly connected to the content of this folder.

The comments will be shown underneath the folder title only if this folder has no instrument panel.

Access Levels Tab

The Access Levels tab is divided into three parts:

• In the upper part (VIEW CONTENT) you can specify the permissions for viewing the folder contents (subfolders and files). 
• In the middle part (EDIT CONTENT) you can specify the permissions for editing the folder contents (to move/create/delete the folder, its subfolders, and files.
• At the bottom of the window (EDIT ATTRIBUTES) you can specify the permissions for changing the folder attributes (name, icon, color). To get an access to the Access Levels property, user must be provided with all three permission levels. 

For each type of permissions, you can specify one of the methods, according to which the permission will be defined:

• All users - all the users working with the database;
• Server only - the users working with the database in the server mode (if only one person works with the database, he/she will be considered as a server). Learn more about network...
• By Password - the users who know the access password.

Note 1. Even if you set "All Users" for all permission levels, the access to the Access Levels folder properties will be available for the server only. 

Note 2. All permissions are applied to the subfolders as well (even though they can be black-colored). If user does not have the right to edit one of the subfolders, he/she would not be able to move any parent folders.

If someone attempts to access the folder by entering a password, the folder changes its appearance when selected.

For getting the right to read a folder, a special window appears in the center of the screen:

For getting the right to edit a folder, in the right part of the folder heading the "UNLOCK FOR WRITING" button appears:

Click this button and enter the password to get access for editing subfolders and files.

Content and Script Tab

On this tab the following options are represented: the content type, which displays the folder, and the script to be run on selection pf this folder.

By default at folder creation, the content type is set to record list, which indicates that this folder is meant to keep records.

Besides keeping records, the folder can be used for:

• Depicting any html-content, i.e. web pages. It is possible to use database variables in this html-text, and even create links for activation user functions Learn more about using html pages...
• Activating and representation query results. Selecting a folder, in the main program window the user will see a list records, selected according to a pre-set query.

Folder script can be applied for the following reasons:

• To generate html-content of the folder. So, the script may assign any text to a variable, and use this variable afterwards in setting html-content field.
• For actions at folder selection. For instance, you can create a script, which checks if this folder has any records, and offers to create a record if there are none.

Learn more about scripts...

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