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Hotel Software Documentation

Working with Folders

General Information

Folders are generally used for keeping both records and other folders. Tree structure of such folders in the opened database is located in the left part of the main window. The record list of the selected folder is on the right.

Besides record storage, folders can be used for

• Representing any information in HTML-format. For example to create a report or make a DB navigation page. Learn more about HTML folders...
• Representing query results.

It is possible to change the folder's content type in its properties.

To learn more about working with folders using "Link to Folder" field, see the appropriate section.

Folder Menu

The "Folder" menu contains commands to perform particular actions and/or set properties of a folder:

You can open this menu either from the main application menu or by clicking the folder in the folder list or the folder caption.

Creating

To create a folder use one of the following methods:

1. Click the corresponding toolbar button (see the Toolbar Editor for more information).

2. Select Database->Folder->Add Folder... command from the main menu.

3. Make the folders list active and then press the Ins key:

Modifying Name, Icon, Color, Security Settings 

To view section about the security properties, click here.

To set these folder properties, you can either use the "Folder" menu items or double-click the folder caption: 

• Double-click the folder icon to set the folder icon.
• Double-click the folder caption to set the folder caption.
• Double-click the empty area of the folder caption to set the background color for the folder caption:
  
  

Moving Folders

You can move folders in this program in the same way as moving objects in Microsoft Windows: select the folder you want to move and drag it to the required position.

Deleting Folders

To send a folder into the recycle bin select it in the folders list and press the del key on your keyboard or alternatively drag-and-drop the folder to the recycle bin. To permanently remove it, clear the recycle bin by right-clicking its icon and selecting Empty Recycle Bin from the context menu

Changing Records View In a Folder (Table Styles)

Starting with version 4.2 the program allows users to create Table Styles. Table Style defines the way of table representation (table columns, font, color settings, etc.). To customize Table Styles select the View submenu in the Folder menu. The options of the menu are split into three groups:

• The upper group contains the list of Table Styles available for the records of the folder (see options "Advanced" and "Abstracts" in the picture). For all types of records style Simple List can also be applied to display records of different types in one table. For example, when applying this style to a table containing records of books and relevant authors, the table will display the names of the books and the names of corresponding authors:
  
  
  
  The main drawback of the Simple List is the inability to display the fields specific to each record type (e.g. number of pages in the book or author's birth year). Such fields can be displayed only by applying the style that was specially created for the given record type, e.g. for a book:
  
  
  
  
• To add a new style or delete an existing one select option Add/Remove Table Styles... that can be found in the middle of the context menu.
• Click the Columns... button to select the columns to be displayed in the table.
• Click the Appearance... button to open the Table Style Editor and customize the appearance of the table records.

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